writing - An email to a hotel manager to make a reservation

Hotels

When traveling, we almost always stay at hotels. That's why it is advisable to pay attention to the following:

• Book a room in advance.
• On arrival, confirm your reservation. Check in at the reception.
• At large hotels you may ask for services by phone. For example, you may call for room service when you want a drink or a meal.
• Let the hotel manager know well in advance when you will leave.

Booking a room

To book a room you need to do one of the following:

• to make a phone call,
• to write a letter,
• or to write an email.

Writing an email to make a reservation

1. Include all relevant information in your email:

• your complete contact information,
• date and time of arrival and departure,
• number of days of your stay,
• type of room and any special needs or requests such as a smoking or nonsmoking room.

2. Be to the point. don't include any unnecessary details.
3. Be polite and start your email by "Dear sir or Madam"
4. Example:

Dear Sir or Madam,Would you mind reserving a nonsmoking room for me and my wife for this date (...) We will be spending three nights. We will arrive on August 4th at 5 o'clock in the morning. Please charge my credit card for the initial deposit required. Include any discounts that my early registration permits. Credit card number: Name: Expiration date: I look forward to receiving a letter confirming my reservation. Thank you. Name

5. Don't forget your name, address, email, phone, fax or any contact details.